Privacy Notice

Under data protection law, individuals have a right to be informed about how the Charity uses any personal data that we hold about them. We comply with this right by providing ‘privacy notices’ (sometimes called ‘fair processing notices’) to individuals where we are processing their personal data.

This privacy notice explains how we collect, store and use personal data about individual members, trustees, volunteers, supporters and businesses we deal with.

We, The Friends of Reay School (registered charity number 1142449), c/o Reay Primary School, Hackford Road SW9 0EN, are the ‘data controller’ for the purposes of data protection law.

Our responsible person is Tim Soong (see ‘Contact us’ below).

 

The personal data we hold

As mentioned above, we process data relating to individual members, trustees, volunteers, supporters and businesses we deal with. Personal data that we may collect, use, store and share (when appropriate) about you includes, but is not restricted to:

Members & Committee Members	Trustees	Community Volunteers	Local Business
– Email address	– Email address	– First & last name	– Business Name
– First & last name	– First & last name	– Contact number	– Business Address
– Name/years of children	– Residential Address	– Email address	– Registered ID
– Skills on offer	– Date of birth	– Skills on offer	– Contact name (first/last)
– Kind of member (parent/guardian, teacher, carer etc.)	– Contact number	– Photos of volunteers (via specific opt-in)	– Contact number
– Photos of members & children (via specific opt-in)	– Photos of trustees (via specific opt-in)		– Email address
			– Skills on offer
			– names on volunteer (via specific opt-in)

 

Why we use this data

We use this data to enable us to promote the Charity’s purposes, and to enable us to communicate with you in relation to the events and activities arranged or planned by the Charity.

 

Our lawful basis for using this data

We only collect and use personal information about you when the law allows us to. Most commonly, we use it where we need to:

• Fulfil a contract we have entered into with you
• Comply with a legal obligation
• Carry out a task in the public interest

We may also use personal information about you where:

• You have given us consent to use it in a certain way
• We need to protect your vital interests (or someone else’s interests)

Where you have provided us with consent to use your data, you may withdraw this consent at any time. We will make this clear when requesting your consent, and explain how you go about withdrawing consent if you wish to do so.

Some of the reasons listed above for collecting and using personal information about you overlap, and there may be several grounds which justify the Charity’s use of your data.

 

How we store this data

Personal data is stored in line with our data protection policy.  We have security measures in place to protect against the loss or misuse of information under our control.

 

Data sharing

We do not share information about you with any third party without your consent unless the law and our policies allow us to do so.

Where it is legally required, or necessary (and it complies with data protection law), we may share personal information about you with:

• Our regulator, the Charity Commission.
• Our members and Reay Primary School, for the purposes of organising our events and activities.

 

Transferring data internationally

Where we transfer personal data to a country or territory outside the European Economic Area, we will do so in accordance with data protection law.

 

Your rights

How to access personal information we hold about you

Individuals have a right to make a ‘subject access request’ to gain access to personal information that the Charity holds about them.

If you make a subject access request, and if we do hold information about you, we will:

• Give you a description of it
• Tell you why we are holding and processing it, and how long we will keep it for
• Explain where we got it from, if not from you
• Tell you who it has been, or will be, shared with
• Let you know whether any automated decision-making is being applied to the data, and any consequences of this
• Give you a copy of the information in an intelligible form

You may also have the right for your personal information to be transmitted electronically to another organisation in certain circumstances.

If you would like to make a request, please contact our responsible person.

 

Your other rights regarding your data

Under data protection law, individuals have certain rights regarding how their personal data is used and kept safe. You have the right to:

• Object to the use of your personal data if it would cause, or is causing, damage or distress
• Prevent your data being used to send direct marketing
• Object to the use of your personal data for decisions being taken by automated means (by a computer or machine, rather than by a person)
• In certain circumstances, have inaccurate personal data corrected, deleted or destroyed, or restrict processing
• Claim compensation for damages caused by a breach of the data protection regulations

To exercise any of these rights, please contact our responsible person.

 

Complaints

We take any complaints about our collection and use of personal information very seriously.

If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance.

To make a complaint, please contact our responsible person.

Alternatively, you can make a complaint to the Information Commissioner’s Office:

 

• Report a concern online at https://ico.org.uk/concerns/
• Call 0303 123 1113
• Or write to: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

 

Contact us

If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact our responsible person:

• Tim Soong, The Friends of Reay, c/o Reay Primary School, Hackford Road SW9 0EN.